Argano Internal Comms Request - ArganoUV (United Virtualities) | Art + Software = Tech Consultants & Experts In Digital Experiences & eCommerce Development

Argano Internal Comms Email Requests

Your name!*

So we know who is making this request.

First Last

Your Email*

In case we need to contact you (and so we can collate any other materials you send us.)

How would you best categorize this email you want sent?*

So we can make sure the relevant team reviews it.

Internal UV update (not Argano related)
Argano updates & information
Integration-related update

How urgent is this?*

So intensely urgent that Argano will likely suffer serious material harm if not sent out today
Urgent-Like-Everything-Is: Please do it soon, but don't kill yourselves over it and no rush greater than the usual rush
Regular: don't delay too much, but no pressure

If this is urgent, please explain the context of the urgency

If we need to call in people after-hours or on a weekend, or ask people to drop mega-urgent other high-priority work they're already doing to do this, or do this the same-day it's requested... then we need to first make sure that this is sent out in time, we need to verify 100% that the email can not be sent out on a more reasonable time-frame. You giving us some context will help.

What is the target date to send this out on, if there is one?

It's perfectly fine, if you don't have a particular date. No worries on an exact target and no need to invent one if you don't want to.

Do you really want to send it out on PRECISELY this date?*

Sometimes, various activities are coordinated, so that an announcement needs to be sent on a specific date. Other times, it's more an approximation or a final deadline.

Before then: it's a final/max deadline, so it's okay if it's a bit earlier.
Around then: It's an approximate date, so it's okay if it's a bit earlier or later
On that exact date: We're coordinating various activities that happen on that date, so it is important it is sent out that day
Anytime: There's no particular deadline; just do it as soon as you reasonably can

Please confirm that the target date you chose is at least two busines days from now?*

Our process usually takes about two business days to complete (since it involves multiple rounds of editing, checking, confirmations, sign-off-s, and so forth; plus everyone is busy.)

Yes, I understand, the target business date is at least two business days from now
This is an exceptional crisis and I'd like to request an exemption and to do it earlier (for the reasons I just explained in the "Context of the Urgency" section above)

Will you also send us via email any materials to use for this announcement (or is everything needed in this form)?

So we can make sure we don't miss any associated materials, outside of this form.

Yes, check your email for the relevant materials.
No, everything we're sending you will be in this form.

If you're also emailing us relevant info, what email address did you send it to?

To make sure we don't miss it.

Please share the text of the email

...unless you sent the text in a separate email to us. Note that this is separate from the instructions (that's another question); this is just for the pure text to be put into the email.

Is there an attachment or file you need to show us?

Please include any instructions regarding this file in the "Instructions" question in this form.

Drop files here or

Please share any instructions you have for the email

...unless you sent the instructions in a separate email to us.

Does the text need to be copy-edited?

Or was it already copy-edited on your side?

Please copy-edit it, please.
Doesn't need to be copy-edited, but thank you for asking
Doesn't need to be copy-edited, but if your copy-editor wants to review it again, that doesn't hurt.

Would you like to us to email you a copy of the final email before we send it out?

In case you want to review it first.

Yes, please send it me to review
No, not needed, but thank you for asking
No, not needed, but if you want to, cool, I wouldn't complain

In addition to a company-wide email, would you like us to announce it on our company Slack?

Suggestion: the more important it is, the more we'd recommend this!

Yes, please announce it on your Slack!
Nah, no need to announce it on your Slack, but good idea!
I'll leave this one up to you.

Does this email include an event you'd like to invite everyone to?

No, no event in this one
Yes it does, good guess!
Yes it does--and it would be great if you put it onto everyone's calendar automagically as an OPTIONAL event
Yes it does--and I'd like to strongly request that you put it onto everyone's calendar automagically as a MANDATORY event

If this is a virtual event, what is the link to attend it?

Argano Internal Comms Email Requests

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